A number of ATCUAE sanctioned events take place in UAE – and fall under the FIA regulations – and these are: circuit racing (including karting and drag racing) and rallying. Events that come under FIM regulations for motorcycle activities are road racing and motocross.Although they are separate disciplines requiring different knowledge and skills from officials, the event structure remains the same and includes the following divisions:
- Event Command - overall control and running of the sporting event: Event Director/Clerk of the Course.
- Judicial Division - overlooks the application of the FIA/FIM Sporting Code and Appendices: Stewards.
- Event Administration - planning and event coordination: Secretary of the Meeting, Secretary to the Stewards, Administration staff and CRO.
- Emergency Management - response and recovery to emergencies at an event: Medical Team and Extrication Team, Fire and Rescue, Search and Rescue Team (off-road), Recovery/Sweep (off-road).
- Technical - Scrutineers
- Timekeeping - Timekeepers
- On-site officials - Post Chief/Stage Commander (off-road), Intervention Marshals, Signalling Marshals, Pitlane Marshals, Rally Marshals and Course Vehicle Crew.
This Official has overall responsibility for the general conduct and control of an event, from the opening date of entries to the time when any protests and appeals have to be dealt with. This person must be present throughout practice and the entire competition. The ATCUAE requires the Clerk of the Course to be a licensed Official.
The responsibilities of the Clerk of the Course are to:
- Ensure all regulations are complied with and that all necessary equipment is available.
- Maintain order in conjunction with the officials appointed with a special focus on public security.
- Ensure all officials are provided with the information required to carry out their duties.
- Ensure that appropriate officials are at their posts, and report accordingly to the Stewards of the Meeting before any event commences.
- Ensure the conditions of any permit or track licence have been fulfilled before the start of practice or competition, and report accordingly to the Stewards of the Meeting. Before doing so, the Clerk (or Deputy) must inspect the course and its installations. Any proposals to vary the manning or equipment levels must receive specific written approval from the Stewards of the Meeting before the event can begin.
- Make arrangements with the Secretary to satisfy himself and the Stewards that all Drivers and Entrants are in possession of the appropriate Competition Licences. The Clerk of the Course must also verify that any Competitor who cannot produce the necessary documents to prove eligibility at an event may not be allowed to participate except with the agreement of the Stewards and on payment of a fine.
- Arrange for all vehicles to be routed to the scrutineering area or ParcFermé (as appropriate).
- Ensure that every accident or incident involving a competing vehicle is reported to the Stewards of the Meeting and the Chief Scrutineer, and that the Chief Medical Officer is informed if any competitor is injured.
- Ensure that any vehicle intending to give a performance demonstration or take part in a high speed parade has been examined and approved by the Chief Scrutineer, and that the driver has ‘signed-on’.
- Ensure every vehicle carries the proper identification marking in accordance with the programme.
- Ensure the correct driver is in each vehicle and marshal the vehicles as necessary.
- Send the vehicles to the starting line in the right order, personally start all races or delegate this responsibility to a competent official who will start all races throughout the meeting, except in the case of force majeure.
- Advise the Stewards of the meeting of any proposal to modify the programme.
- Collect the reports of the Timekeepers, Scrutineers, Technical Commissioners, Pit Observers, Driving Standards Observers and Judges of Fact, together with any other official information affecting the results.
- Prepare, or arrange for, the Secretary of the Meeting to gather a statement of the information necessary to enable the Stewards of the Meeting to complete their reports.
- Relieve from duty any Official or Marshal who the Medical Officer considers as possibly unfit by reason of health, or through consumption of alcohol or drugs.
- Deal with any protests from competitors.
- Sign competition licences and Upgrade Cards.
- Authorise the use of flashing yellow warning lights when these are controlled from Race Control.
The Clerk of the Course acts as the sport's first judicial body. The Clerk, or his Deputy, has the power to impose penalties (except in very serious cases). The Clerk of the Course has the authority to:
- Exclude from the results of practice or competition, or prohibit from competing, any competitor or vehicle that has been reported unsafe or ineligible.
- Penalise any driver reported for not complying with flag signals.
- Penalise any competitor reported for being in contravention of the General Regulations or SRs.
- Enforce exclusions by either displaying a Black Flag during a race, or after interview at the end of competition or practice.
- Penalise a competitor found guilty of breaching the General Regulations. This does not preclude the competitor also being reported to the Stewards of the Meeting for further penalties.
- Penalise any competitor found guilty of abusive language or behaviour, or of physical assault or the threat of physical assault. This does not preclude the competitor also being reported to the Stewards of the Meeting for further penalties.
- Impose a time penalty, upon any competitor in a race meeting who he considers has gained an unfair advantage (whether inadvertently or not). This regulation does not preclude such a competitor being reported to the Stewards for alternative penalties.
- Impose a fine on any competitor who fails to attend, or who reports late at, a scheduled drivers’ briefing, or on any driver who has not raced at the circuit before and who fails to report for a pre-practice briefing.
- All driving penalties applied must be recorded on the driver’s Competition License Record.
- All exclusions, penalties or fines must be reported by the Clerk of the Course personally to the Stewards of the Meeting. Fines must be handed to the Stewards for onward transmission to the ATCUAE.
Personal Attributes of the Clerk of the Course:
Being such a pivotal role, the Clerk of Course needs the following personal attributes:
- Ability to show leadership and delegate authority.
- Ability to make decisions under pressure and work as part of a team.
- A sound understanding of the rules and regulations.
- Good communication skills, both written and oral.
- Flexibility to meet demanding deadlines.
- Good planning and multitasking skills.
- Excellent interpersonal skills.
- Sound understanding of the particular requirements of this position as detailed in the responsibilities mentioned above.